dirfinanceandadmin

HLB New York: Director, Finance & Administration

About the Job

HLB Lighting Design is an internationally recognized design firm with nine principals and a diversely talented team of designers and technical experts. Founded in 1968, HLB takes a dynamic approach to its business and is seeking a self-motivated, hands-on individual that thrives in a fast-paced environment working with senior partners. This position is located in our NY office reporting directly to the CFO/Senior Principal and is responsible for all financial accounting for the firm's multiple locations. We offer a complete benefit package including medical, dental, vision, 401K, Transitchek.

Duties and Responsibilities

Manage firm-wide financial and business operations, including A/P, A/R, cash flow, investments, monthly and quarterly close, maintenance of financial records, legal issues and facilities. Develop and maintain effective financial/accounting policies, processes and internal controls, manage annual audit and annual budget process. Generate regular financial statements and analyses, manage cash flow forecasting and ensure all tax filing are completed. Supervise IT and HR departments. Specific tasks include:

Financial Management

Facilitate development, review, and revision of annual organization budget process with management team and monitor, report and facilitate adjustments throughout year. Chairs monthly budget meetings.
Manage all financial operations, including A/P, A/R, cash flow, investments, monthly and quarterly close of accounting, and maintenance of financial records.
Generate financial statements in coordination with corporate accountant.
Develop and maintain effective financial/accounting policies, processes, and internal controls.
Manage annual financial audit.
Ensure compliance of financial practices.
Develop and maintain effective contract and billing infrastructure.
Oversee long-term budgetary planning and cost-containment in alignment with strategic plan.

Financial Reporting

Generate regular financial statements and analyses for the Management Team. Customize internal financial statements and reports as needed by management.
Manage cash flow forecasting.
Ensure all annual, quarterly, and periodic national, state, and local filings are completed- e.g. annual tax filings, quarterly worker's compensation and unemployment insurance filings, tax exemption filings.

Operations and IT

Develop and implement effective operational processes.
Support Management Team with research, evaluation and negotiation of major purchases and contracts.
Develop and implement effective systems and tools for assessing, purchasing, and maintaining appropriate IT hardware, software, services, etc.
Ensure effective planning, administration, and support for IT across the organization.

Ensure compliance of HR policies, practices and records with all relevant national, state and local laws and regulations.
Oversee payroll and benefits administration.

Legal

Insure all appropriate notifications, minutes and documents are filed to comply with state and federal regulations.
WBE/DBE certifications.
Responsible for management of all corporate insurance packages and claims.

Qualifications

Ten years experience in financial management and accounting. Professional services finance experience preferred.
Masters degree or equivalent; or ten years related experience and/or training. CPA preferred.
Ability to identify and resolve problems in a timely manner and gather and analyze information skillfully.
Experience supervising IT, facilities, HR and other administrative management functions.
Hands-on manager with strong sense of ownership in department function.
Willingness to make decisions, exhibit sound and accurate judgment.
Experience developing and managing staff.

TO APPLY: Submit cover letter (including salary requirements) and resume to jobs@hlblighting.com. No phone calls or recruiters. HLB is an Equal Opportunity Employer.